How to Generate a QR Code For Event – Free Event QR Code

Planning an event? Don’t want people to forget about it?

Use a QR code for event that adds all the event details straight to your guests’ phone calendars.

No more “Wait, when is it again?” moments.

Whether you’re hosting a webinar, concert, birthday, or workshop, an event QR code makes it simple for people to save your event and stay in the loop.

And the best part? You can create one for free using Linko’s Event QR code generator.

Let’s walk through everything you need to know about event QR codes, why they matter, and how to generate one in minutes.

What is an event QR code?

An event QR code is a type of QR code that, when scanned, opens an event invite with all key details—title, time, date, location, and a link.

It usually prompts the scanner to add the event to their calendar app (Google Calendar, Apple Calendar, Outlook, etc.).

Think of it as a digital invitation people can scan and save instantly. It’s not for check-ins or ticket validation.

Its core purpose is reminders and easy access to the event info in someone’s personal calendar.

This makes event QR codes ideal for both personal and public events—concerts, conferences, Zoom meetups, grand openings, and more.

Why use a QR code for events?

QR codes are everywhere because they’re fast, convenient, and require zero typing. But when it comes to events, they’re extra useful for one reason: people forget stuff.

Here’s why you should use a QR code for events:

• 📅 Instant calendar saves: People can scan the code and save your event right away.
• 🧠 No need to remember: Reminders from calendar apps help reduce no-shows.
• 🔗 One scan = all info: Title, date, time, location, and signup links—all in one place.
• 📱 Perfect for mobile users: Most people check their calendars from their phones anyway.
• 📈 Boosts attendance: Easy-to-save events mean more people actually show up.

It’s also one of the simplest ways to get RSVPs without forcing people through long forms. Just scan and save.

Top use cases for event QR codes

You can use event QR codes for any type of event that you want attendees to remember. Here are some of the most popular use cases:

Conferences and seminars

Add the QR code to flyers, banners, or programs. Attendees can scan it to save the session directly to their calendar.

Concerts and live shows

Use it on social media posters or print materials so fans can remember when doors open and where the venue is.

Private parties and meetups

Hosting a birthday bash or private get-together? Add the event QR code to your digital invites or party pages.

Trade shows and expos

Let attendees save your booth’s time slot or product demo schedule so they don’t miss it.

Online webinars or Zoom events

Perfect for virtual events—just add the Zoom or Google Meet link inside the QR code so they know where to join.

Want to see how you can make other types of QR codes too? Check out these guides:
👉 Generate QR codes for Text
👉 Generate a QR code for vCard

What information can you add to an event QR code?

Event QR codes aren’t just about time and place. You can include multiple event details so the person scanning it knows exactly what’s happening.

Here’s what you can include:

• Event title – A short name like “Summer Startup Meetup” or “Sarah’s Graduation Party.”
• Event description – Add details like guest speakers, agenda, dress code, or food info.
• Start & end time – Calendar apps will set reminders based on this info.
• Location – Whether it’s physical or virtual, include the full address or meeting link.
• Event URL – A link to RSVP, buy tickets, or visit your website for more info.

Once scanned, this info can be saved automatically to their calendar with one tap.

Features to look for in a QR code generator for events

Not all QR code tools are built the same. If you’re looking for a free event QR code generator, make sure it offers these key features:

• ✅ Supports event format with calendar support (iCal format or Google Calendar integration)
• ✅ Lets you customize the QR code colors to match your branding or theme
• ✅ Offers different download formats like PNG, SVG, or WEBP
• ✅ Mobile-friendly and fast so users can generate codes from any device
• ✅ No account required to generate basic QR codes for events
• ✅ Optional extras like branding, short links, or analytics for tracking

How to generate a QR code for event (step-by-step guide)

Ready to create your own event QR code? Follow this step-by-step guide to get it done in under 2 minutes.

Step 1: Go to Linko and select event from the QR code types

Visit Linko’s Free QR Code Generator. On the generator page, you’ll see multiple QR code types like Text, SMS, Website, vCard, and more.

Click on “Event” from the list of available QR code formats.

Step 2: Enter your event details (title, location, time, etc.)

Now, you’ll see input fields like:

• Event Title
• Description
• Location
• Event URL
• Start & End Date

Fill these out based on your event. Be clear with your start and end times so the calendar invite triggers properly.

Step 3: Customize your event QR code colors (optional)

Want your QR code to match your flyer or social media post? You can easily:

• Change the QR code color
• Customize the background color
• Adjust corner shapes and dot patterns (paid option)

This is great for branding your event promo materials.

Step 4: Download your event QR code in preferred format

Click “Generate” once everything looks good, choose from the available download options:

• PNG – great for websites and basic print
• SVG – perfect for sharp, scalable designs
• WEBP – ideal for online use with fast loading

Dynamic vs static event QR codes: Which one should you use?

There are two types of event QR codes you can generate: static and dynamic.

Static QR codes

• The information is embedded directly into the code.
• Once generated, it cannot be edited.
• Great for simple, fixed events with no expected changes.
• Works even without an internet connection.

Dynamic QR codes

• The QR code points to a short link where the data can be edited anytime.
• You can update event details later without changing the printed QR code.
• Allows analytics tracking: know how many scans, where, and when.
• Ideal for professional use or events with evolving details.

So which one should you use?
If your event info is final and won’t change, go with static. But if you want flexibility, editing access, or scan tracking, a dynamic QR code is your best choice.

👉 Note: Linko currently supports both options. Dynamic QR codes require a free account.

Best practices when using QR codes for events

Just generating a QR code isn’t enough—you want it to actually get scanned and used. Here are best practices to make your event QR code effective:

• Place it where it’s easy to scan: Posters, flyers, invitations, name tags, banners, or screens.
• Add a clear CTA: Write something like “Scan to save the event!” so people know what it’s for.
• Test the code before sharing: Scan it yourself and check if all event details are accurate.
• Use high-resolution formats: Download in SVG or PNG to keep the quality sharp on print materials.
• Avoid placing it near folds or edges: Keep it visible, straight, and in good lighting.

You’ve got one shot to make the scan easy—so keep visibility and usability top of mind.

How to share your event QR code effectively

Once your event QR code is ready, you want to maximize its reach. Here are a few tips for sharing it like a pro:

Online sharing

• Add it to your email invites – Embed the QR code image with a caption like “Save to Calendar.”
• Post it on social media – Combine it with a teaser post or event flyer.
• Add it to your website or blog – Great for landing pages or signup pages. (You can learn how to make a QR code for website links.)

Offline sharing

• Print it on posters and banners – Place it near entrances or popular spots.
• Include it in event brochures – Especially helpful for expos or conferences.
• Use it on business cards – Ideal for small private events or meetups.

The key is to put the QR code where your audience already looks.

Can I edit my event QR code later?

It depends on the type of code you create.

• Static QR codes: No. Once created, you cannot change the event details. You’ll have to generate a new QR code.
• Dynamic QR codes: Yes. You can log into your account and edit the event information anytime.

This flexibility is especially useful if your event date, location, or URL changes.

With Linko, you can upgrade from static to dynamic QR codes by creating an account—still free, with more control.

Common mistakes to avoid with event QR codes

Even a small mistake can ruin the user experience. Here are common event QR code mistakes and how to avoid them:

• ❌ Missing event end time – Causes calendar errors or bad reminders.
• ❌ Wrong time zone – Attendees show up at the wrong time.
• ❌ No description or location – Users don’t know what the event is or where it happens.
• ❌ Poor QR code placement – Hidden or cut-off codes don’t get scanned.
• ❌ No call-to-action – People don’t know why they should scan it.

✅ Fix these before printing or posting your QR code. Always preview it and do a test scan.

Why Linko is the best free event QR code generator

There are dozens of QR code tools online, but Linko.me stands out because of its simplicity, power, and features built specifically for event marketing.

Here’s why marketers, creators, and event hosts love using Linko’s QR code maker tool:

• 🛠️ 8 free QR code types, including event, text, SMS, call, vCard, and more
• 🎨 Full customization: Colors, shapes, and formats
• 📁 Multiple download options: PNG, SVG, and WEBP
• 🔗 No signup required for basic static QR codes
• ⚡ Fast, mobile-friendly interface
• 🔄 Dynamic QR support if you want to track or edit codes
• 🎯 Perfect for digital marketers, bloggers, and small businesses needing scalable QR tools

Want to explore other types? Here are some helpful tutorials:

• Generate QR codes for Email
• Generate a QR code for SMS

Final thoughts

Creating an event QR code is one of the easiest ways to boost attendance and keep people informed.

It’s fast, user-friendly, and eliminates the need for copy-pasting or manually adding details.

If you want to stay organized, drive more engagement, and give your guests a smooth way to RSVP, then using a tool like Linko is the smartest move.

Just choose event, enter your details, customize your QR, and share it. That’s it. 🎉

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